• Julia & Lily

10 Must Do’s for a Successful Event Management

Updated: Feb 8, 2018

Planning a corporate event can get overwhelming. Any missteps along the way can result in severe repercussions to your brand. The best way to handle the situation is to employ the services of an event organising agency. If that’s not possible, the second best thing is to follow the tips offered by one. Below are the 10 things you should do to achieve a successful event.

1. Purpose of the Event

It is important that you establish why you are holding the event. Is it for a product launch, conference, or an after party? Once you determined the purpose of the event, then you can easily plan for it. Without a concrete objective, the company is just wasting its time and money.

2. Do Proper Planning

Just like any business endeavours, you need proper planning to achieve a successful event. The most experienced event organising agencies still plan for the logistics, promotion of the event and the itinerary of the team members.

3. Determine the Budget

A budget allows your team to make smart decisions when it comes to the suppliers and other requirements of the event. It is important to choose the right items for the event without going over the budget.

4. Prioritise the Important Things First

Because of proper planning, you can determine the things you need to prioritise. If something goes wrong, you must be able to act right away and get things back to normal. It is also important that all staff members know the priorities and makes sure that they carry them out.

5. Venue of the Event

The largest expense for the event is usually the venue. There are several factors that any professional event organising agency would consider. Some of the most important include location, accessibility, safety and of course costs. It is also important to check availability of the venue and secure it as soon as possible.

6. Decide the Date

The date is also something that you should decide early on. Major conferences will require at least four to six months of planning. You should also consider vacations, holidays, and other community events. That way you can avoid holding your event on the same dates.

7. Know Who to Invite

It is important that you are careful with your guest list. You should know the target audience of the event if you want to have a good turnout.

8. Think about Everything to the Smallest Details

Little extra touches can make a big difference. To make sure guests will have a memorable time, you should consider everything from how they register to the presentations, leaving gifts and everything in between.

9. Talk to Suppliers

When it comes to organising events, communication is important. A professional event organising agency always keeps an open line of communication where suppliers can reach them anytime.

10. Staffing for the Event

The event will be incomplete without professional staff. Always hire reliable people and make sure that everyone knows his or her role during the event.

These are the things to consider if you want to have a successful event. As you can see, it takes a lot of effort. To avoid stress, hire the services of an event organising agency.

Event Barcelona agency is always ready to help you find best providers for your event, contact us at info@eventbarcelona.es or call +34651104201.

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